December 2008 Education for Board Members Evening Forums January 8 Protected Items: What are they? How do we keep them straight? 6:00 - 7:30 PM Forums are held at our Arvada Office 5610 Ward Road Suite 300 (1 mile north of I-70) Classes for Board Members February 18 Covenant Enforcement Process & Pitfalls 6:00 - 8:00 PM • Fort Collins Office Registration required. Click here to register   Past Issues View Newsletter Archive Search past issues of Community E-ssentials by keyword: Key Provisions Associations Should Have In Every Contract by Melissa M. Garcia, Esq. Associations enter into all sorts of contracts for many types of projects ranging from landscaping to pool maintenance and repair, to name a few.  The majority of contracts involve large sums of money and a major amount of work.  In order to protect the association and its investment, the association should ensure that it has effective contracts with all service providers.  The following article provides a list of the top 10 provisions every contract should have. [FULL STORY]   Maintaining Association Business Records by George E. Meziere, Esq. Business records can be a life line or anchor for a business.  Keeping proper records can help lessen the threat of litigation.  But what documentation do you need?  What information should be included?  This article outlines why it's important to keep good records now before you need them.   [FULL STORY]   If You Don't Pay To Play . . . Beware by Eric R. McLennan, Esq. Does your association have a movie night where it plays or projects a popular DVD on a common area TV or blow-up screen?  Does your association play popular music CDs over a sound system in the clubhouse during association events?  Both of these scenarios goes beyond private use, and may be considered an unlicensed public performance under the Copyright Act.  The following articles discusses different infringement issues and what your association can do to ensure compliance with this Act. [FULL STORY]   Preventative Maintenance by Loura K. Sanchez, Esq. Water leaks are one of the most costly events that can happen in a multi-storied condominium building.  Is your association adequately prepared when a washing machine hose bursts?  Who's responsible?  With preemptive actions many of these leaks can be prevented.  Has your association considered adopting a policy outlining owners responsibilities for preventative maintaince?  Such a policy can help limit the associations liability if an owner fails to comply. [FULL STORY]   Tell Us - We Want To Know! At HindmanSanchez, we strive to meet and exceed our client's expectations at all times by providing exceptional client service. To help us assess how well we are serving you and your association(s) and what we can do to improve our service in the future, we will be conducting a client service survey in January 2009.  If you receive the survey, please take a few minutes to complete and return the survey.  Your feedback is key to helping us continue to provide you with the service and tools you need for a successful community.   Wishing You and Yours A Safe and Happy Holiday Season! We would like to take a moment to thank you for partnering with HindmanSanchez this past year. During this challenging economic time, we know many associations are facing financial difficulties especially as they struggle with the collection of assessments. At HindmanSanchez we have made some changes to better serve our clients through this trying period and into the future. All collection accounts are now handled exclusively by one of our collection attorneys at no extra cost to you. Our collection attorneys are able to process your accounts quicker and provide customized legal advice to minimize your costs and maximize your return. In addition, we have introduced a fee structure that gives you everything a collection agency and a law firm combined could provide all under one roof, and allows us to share the risk of uncollectible accounts with our clients. If we can’t collect for you, we don’t get paid. As partners we can get through this time together. We look forward to working with you in 2009 and sharing in the successful operation of your association.   HindmanSanchez To learn more about HindmanSanchez's services, visit our website at www.hindmansanchez.com To contact us or to submit a question, email us at hoa.law@hindmansanchez.com To subscribe to this newsletter click here  To unsubscribe to Community E-ssentials, click here To subscribe to our legislative newsletter/blog www.hoalegislate.com click here HindmanSanchez respects the Web and the privacy of those who use it. To unsubscribe to Community E-ssentials, click here.    Published by HindmanSanchez P.C. Copyright © 2008 HindmanSanchez P.C.. All rights reserved. These materials have been prepared by HindmanSanchez P.C. for informational purposes only and are not legal advice. This information is not intended to create, and receipt of it does not constitute an attorney-client relationship. Internet subscribers and online readers should not act upon this information without seeking professional counsel. Please do not send us confidential information until you speak with one of our attorneys and get authorization to send that information to us. If you wish to initiate possible representation, please contact one of our attorneys. Tell A Friend Additional Resources:  The Community Associations Institute (CAI) is a nonprofit organization that provides education and resources to community associations. To find out more about CAI visit www.caionline.org

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