Community E-ssentials

September 2002 ISSUE 10   Volume 1 Issue 10  
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CONTENTS
The Drought and Your Landscaping Contracts
Complaints from Anonymous Sources
Spoliation of Evidence and Record Retention Policies
Drought Update: Colorado Springs Limits Covenant Enforcement
Declaration Amendments Via Document or the Court
The Drought and Your Landscaping Contracts

All indications suggest that this summer’s drought will continue into 2003 even with an above average winter of precipitation. Anticipating this, the Denver Water Board has further restricted lawn watering in September and prohibited all watering after October 1 except by special permit. It is likely that other cities will follow Denver’s lead (see Drought Update article). What does this mean for your landscaping needs next spring and summer? No one can be certain, but what we do know is that landscaping contracts should be written to allow for the unknown.
 
Generally, landscaping contracts are negotiated in the fall of each year and services start in April or May and continue through October, with the association paying a monthly fee for mowing, weeding, fertilizing, etc. over a 12 month period. If the drought continues the necessary services may be drastically different from what is normally expected. For example, what if it turns out much of your common area grass has died or become dormant due to lack of water? Do you really want to pay a landscaping company to mow grass that is not growing? Or, you simply may not need mowing weekly, instead it may be every 2 or 3 weeks. You probably don’t want to pay the same price if the services provided are reduced.
 
When negotiating your landscaping contract for 2003 consider the following:

1.  The right to terminate or amend the contract if further mandatory watering restrictions are imposed after executing the contract;


2.   The right to terminate or amend the contract if more than a certain percentage of your landscaping materials are dead or dormant;

3.   The right to terminate or amend the contract if imposed watering restrictions result in lower levels of required services;

4.   The right to shorten the term of the contract if imposed watering restrictions limit the growth season of the landscaping materials;

5.    The right to amend the contract if fertilization services are impacted by watering restrictions;

6.    Requiring indemnification from the contractor if the association is fined for any watering violations that are the fault of the contractor.
 
If you have entered into a multi-year landscaping contract you should carefully review your contract and approach your contractor regarding the negotiation of an addendum to the contract addressing the above issues.
 
Remember, the key to good contract drafting is to always anticipate the unanticipated. With the continued drought that could be a lot.


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Published by Orten & Hindman, P.C.
Copyright © 2002 Orten & Hindman, P.C.. All rights reserved.
These materials have been prepared by Orten & Hindman, P.C. for informational purposes only and are not legal advice. This information is not intended to create, and receipt of it does not constitute an attorney-client relationship. Internet subscribers and online readers should not act upon this information without seeking professional counsel. Please do not send us confidential information until you speak with one of our attorneys and get authorization to send that information to us. If you wish to initiate possible representation, please contact Tom Hindman, Jerry Orten or Loura Sanchez.
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